What is the UA Campus Repository?
The UA Campus Repository is a publicly available institutional repository. Sharing UA research with the world, the UA Campus Repository supports the widest possible dissemination of UA research and scholarship. Through partnerships with campus contributors, the repository facilitates access to the research, publications, creative works and teaching materials of the University by collecting, sharing and archiving content selected and deposited by faculty, researchers, staff and affiliated contributors. The repository also provides access to digital collections developed by the University of Arizona Libraries and Special Collections.
The repository is a no-cost service managed by the UA Libraries (UAL). Collections are established in partnership with campus units. Campus units manage their collections with support from the UAL Scholarly Communication Unit.
What content is eligible for inclusion?
All collections will match scope and intent of the University of Arizona, with a focus on educational and research materials broadly categorized as UA Faculty Research, UA Graduate and Undergraduate Research, Journals and Magazines, Conference Proceedings, and other scholarly materials produced and/or stewarded by UA Colleges, Departments, and Organizations.
- Content is in final digital form.
- The repository does not function as a workspace for content under development.
- Do you need a workspace to share content and projects with others? The Open Science Framework (OSF) and Box@UA are institutionally supported services that support sharing content either publicly or with selected individuals/groups.
- Content is intended to be publicly available.
- By default, items deposited do not have any access restrictions.
- Specific collections may include items that have restrictions (e.g. embargoed articles or dissertations) in alignment with University and/or publisher policies.
- Submitters have the rights to make the content available.
- Submitters are the copyright holders of the materials OR
- Submitters have documented permissions from the copyright holders.
- Submitters grant the University a non-exclusive license to publicly distribute and archive the content.
- Submitted content is vetted by the campus collection owner and/or the UA Libraries to ensure it is within scope.
- An item may not be suitable for inclusion in the repository if the item does not match the general parameters of research, teaching, scholarship or publications produced at the University of Arizona or does not reflect its intellectual environment.
- The repository is not intended to support access to official business records of the University of Arizona that would not normally be published in the course of university business.
- Requests that do not fall into these definitions will be considered on a case-by-case basis. We may recommend other solutions after consultation.
- The capacity to acquire and host some collections may be prohibitive, technically and/or financially. For example, the repository evaluates submission of audiovisual files with streaming support to ensure we are within the parameters set by contracts with our vendor.
- Student work, other than master's theses and doctoral dissertations delivered through the Graduate College as official records, is protected under the Family Educational Rights and Privacy Act (FERPA) and as such, submissions of student work require special consideration. Contact us at email@example.com to learn more about student work in the repository.
Who is eligible to deposit content?
The UA Campus Repository is an institutional repository, meaning that anyone with a current UA affiliation is eligible to deposit content within the scope of established collections, or to request creation of a new digital collection within content scope, in consultation with the UA Libraries.
Individuals affiliated with other institutions can be granted access to deposit content in established collections, where appropriate. For example, co-investigators at another institution can be granted access to deposit content from joint projects, with the permission of the University of Arizona affiliate.
How can I add my scholarly content?
All UA affiliates are authorized to submit content to the UA Faculty Publications collection by logging in with UA credentials (NetID) and following the instructions on the UA Faculty Publications collection page: https://repository.arizona.edu/handle/10150/595893.
Master’s theses and dissertations submitted through the Graduate College are automatically routed to the UA Campus Repository and processed every month. Honors College theses are automatically routed to the UA Campus Repository by the Honors College and processed a few times each year.
Other collections are open to specific UA populations, such as the MS-GIST and Sustainable Built Environment Capstones collection. If you need submission privileges to a specific collection and do not see it available, please contact us at firstname.lastname@example.org.
To inquire about establishing a new collection, or if you are a collection editor or submitter and have questions or problems, please contact us at email@example.com.
Copyright for most items in the UA Campus Repository are held by the original authors/creators or by the publishers to whom those rights have been transferred. Inclusion in this open-access repository does not alter the copyright status of any document. The holders of copyright are declared in most cases where they are known, and these are the parties who control the rights to further re-use of the materials. All permission requests should be directed to the individual authors or the stated holders of copyright. For general questions about copyright permissions, please contact us at firstname.lastname@example.org.
Items published with a Creative Commons license may allow some permissions for re-use and re-publication. Refer to the Creative Commons descriptions About the Licenses for more information about specific licenses.
The University of Arizona Libraries makes every effort to ensure that we have appropriate rights to provide online access to items in the UA Campus Repository. Every effort is made to assess the copyright status of all materials and to ensure that the library’s use is in full compliance with U.S. copyright law. In some instances, however, rights status may be difficult or impossible to determine. If you are a rights holder and are concerned that you have found material available in the UA Campus Repository used without your permission, and believe this inclusion of material violates your rights (e.g. inclusion is not covered by fair use or another exemption to a copyright holder’s rights), please contact us at email@example.com.
What do I need to know about metadata?
Metadata is the descriptive information that describes your digital content (including author, title, publication date, keywords). Robust metadata will maximize the discoverability of your scholarly work.
- Submitters are expected to enter their own metadata.
- The repository includes tools to pre-populate metadata from external sources.
- Campus Repository staff consult on metadata schemas, templates, best practices and pre-populated metadata values when new collections are established by campus partners.
The UA Campus Repository is designed to be a permanent institutional repository providing persistent access to materials. In some cases there may be reason to withdraw an item, such as copyright violation, factual inaccuracy, or plagiarism. Requests for withdrawal of an item should be directed to firstname.lastname@example.org and include the reasons for withdrawal. UA Campus Repository staff may contact the requestor for additional information.
Items that have been approved for withdrawal will be handled in one of the following ways:
- Access to the item is restricted, leaving the metadata visible, and add a note explaining the reason for the restriction.
- The item is withdrawn from the collection. It remains in a restricted access collection accessible only to administrators, and no metadata are publicly visible. Users attempting to access the item see a message that the item is no longer available.
- The item is removed from the Repository completely. This happens only in rare cases, usually due to a formal takedown notice of copyright infringement.
Withdrawn items are not available for harvesting by open access services or indexing by search engines.
University of Arizona Libraries reserves the right to withdraw content that is libelous, an invasion of privacy, or that does not reflect the nature of the Collection to which the work was submitted.
- Items submitted to the UA Campus Repository may not be withdrawn because the author or depositor is moving to another institution.
- Items may not be withdrawn because a newer version is available. In cases where authors or editors have substantially reworked the content and wish to make a newer version available, they are encouraged to submit the new or revised version as a new item, or work with repository staff on versioning solutions.
Archiving and Preservation
By default, item records and digital objects deposited will remain in the repository, to ensure continued access to the material.
- Item records include persistent links, eliminating the need to update links on web pages and publications.
- Digital objects are archived and preserved in the format in which they are deposited, with repository back-up and on internal library servers.
What file sizes and formats can I deposit?
All file formats will be accepted into the repository.
- The repository will host all items in the format in which they were deposited.
- Submitters should think about formats suitable for long-term access (e.g. non-proprietary formats that do not require specific software to access the items).
- Campus Repository staff provide guidance and recommendations on formats, and instruction on how to convert items into other formats.
- An item may not be suitable for inclusion in the repository if the item is in a file format that cannot be deposited for technical reasons.
- There is a 6GB size limit for files uploaded through the web-based submission form.
- Campus Repository staff work with our vendor to upload files larger than 6GB in collection scope, when necessary.
How do other scholars find my work in the repository?
All UA Campus Repository content is discovered via common search engines, including Google and Google Scholar, in addition to the library's discovery service. Specific types of content have additional discovery points, including Unpaywall, WorldCat, Open Access Theses and Dissertations, and disciplinary portals and aggregators. Campus Repository staff advise on additional appropriate discovery and access points for your materials.
How do I know if my content is being used?
Descriptive statistics from Google Analytics are available at both the individual item level, and the collection level. These statistics show both item record views, and file download totals, in addition to geographic distribution of users. The Altmetric widget that tracks and collates conversations about scholarly content is also embedded into the repository.
Individual user information cannot be tracked.
- Browsing Information: When you access the UA Campus Repository, our servers automatically record information that your browser provides. This may include your IP address, information about the devices or software you use to access the site, the date and time of your request, your general geographic location, web pages visited, files accessed, and one or more cookies that uniquely identify your browser.
- Google Analytics: The University of Arizona Library uses Google Analytics to gather statistics about usage of library websites, including the UA Campus Repository. Google Analytics uses browser cookies for statistical analysis related to your browsing behavior. The information stored in the cookie is transmitted to and stored by Google. This information is for analytical and improvement use only. If you choose, you can opt out by turning off cookies in the preferences settings in your browser or download and install the Google Analytics Opt-out Browser Add-on available at http://tools.google.com/dlpage/gaoptout.
What other services do you offer?
The Research Engagement Department at the University of Arizona Libraries offers several no-cost services to campus in support of scholarly communication, open access, copyright, data services, geospatial support, and repositories. Visit our Data Management Resources, Scholarly Communication, Open Educational Resources (OER), and Journal Publishing Services webpages for information on these services.